5 Tips for Working Offline With microsoft 365
Microsoft 365 offers a full-featured offline solution to ensure productivity without an internet connection.
Microsoft 365 comes in 3 standard plans for business. However, if you're looking to use Microsoft 365 offline, you'll want to purchase a plan that allows full use of Microsoft 365 on your computer, even without an internet connection.
Choose a Microsoft 365 plan that offers offline (in red) usage.
Microsoft 365 Business Basic:
Web and mobile versions of Office apps only
Chat, call, and meet up to 300 attendees
1 TB of cloud storage per user
Business-class email
Standard security
Compatible with Windows 11, Windows 10, Windows 8.1, and the two most recent versions of macOS
Microsoft 365 Business Standard:
Everything in Business Basic, plus:
Desktop versions of Office apps, including Outlook, Word, Excel, PowerPoint, and OneNote (plus Access and Publisher for PC only).
Easily host webinars
Attendee registration and reporting tools
Manage customer appointments
Compatible with Windows 11, Windows 10, Windows 8.1, and the two most recent versions of macOS
Microsoft 365 Business Premium:
Everything in Business Standard, plus:
Advanced security
Access and data control
Cyberthreat protection
Compatible with Windows 11, Windows 10 Pro and Windows 365. Some management features are not supported in Windows Home.
2. Login to keep your subscription active
If you have a Microsoft 365 Business Standard or Microsoft 365 Business Premium subscription, you can use Microsoft 365 offline. You have to download a full version of Microsoft 365 to each user's machine for offline use. The only requirement to keep each user's account active is to log in every 30 days.
3. learn What's included in offline versions of Microsoft 365
If you have an offline version of Microsoft 365, you'll have access to Word, Excel, PowerPoint, OneNote, Outlook, Publisher and Access. However, if you're offline, some of the features of online-based apps such as Lync and OneDrive may only be available once your internet connection is restored.
4. Ensure OneDrive is synced properly
OneDrive allows you to work with documents from the cloud as long as you properly sync your documents before losing your internet connection. By ensuring your OneDrive is synced to your local computer, you'll be able to work on your important documents even when you don't have an Internet connection. Once OneDrive detects an Internet connection, the service will instantly sync with your cloud account to keep your documents up to date.
5. Ensure your offline versions of Microsoft are updated
One of the benefits of Microsoft 365 is that if you have a sufficient subscription, you will always have access to the latest versions of Microsoft 365 for your desktop computer. However, it would help if you had an active internet connection to ensure you have the latest version. By periodically connecting to the Internet, you can ensure that you have the newest version of Microsoft 365 to prevent issues that may have been identified and fixed since you were last online.