How Often Do You Check In With Your IT?
If it’s less than monthly, you might be missing something big! Regular check-ins mean: smoother projects, safer systems, and a team that's empowered — not frustrated — by their tech. And here’s how…
In any design practice, precision matters. You regularly check in with clients, consultants, and contractors to keep projects on track. But what about your IT?
For many architecture studios, IT receives attention only when something goes wrong — a crashed workstation, BIM files failing to sync, or a suspicious pop-up on someone's screen. By the time you notice, you're already in damage control mode.
The reality? Infrequent IT oversight creates blind spots, costing you time, money, and momentum.
🗂️ What Does a Proactive IT Rhythm Look Like?
🔄 Monthly Technology Reviews
Short, focused check-ins that:
Surface minor issues before they snowball
Track feedback from your team about slow systems or file access
Review patching, updates, and versioning across key tools
Keep licensing, costs, and tools under control
These monthly pulses keep daily work smooth and systems secure.
📈 Quarterly Strategy Reviews
Larger sessions to keep IT aligned with business goals:
Plan for team growth or significant project demands
Prep for upcoming OS or software changes (like Windows 10 end-of-life)
Review backup strategy, cybersecurity posture, and business continuity
Evaluate how your current tech stack supports your workflows
💥 Why It Matters More Than You Think
One studio we spoke with hadn't reviewed its IT in over 18 months. In that time:
They paid for unused licenses
Remote access had become painfully slow, and no one had flagged it
A key backup hadn't run in three months, unnoticed until we checked
This wasn't due to bad service — it was simply a lack of visibility and cadence. After moving to a structured review cycle:
✅ They knew where their IT budget was going
✅ Issues were spotted and solved early
✅ Their systems now enable design work instead of slowing it down
