Planning an Office Move? Don’t Overlook Your IT
An office move is an exciting step for any business, but behind the scenes, it’s also a complex project, especially regarding your IT infrastructure. To help you avoid common pitfalls and ensure a smooth transition, here are a few key things to consider when planning your move.
When relocating your practice, it’s easy to get caught up in the physical logistics — furniture, floor plans, and fit-outs. But what often gets overlooked is the infrastructure that keeps your team working: internet connectivity, cabling, equipment setup, and software access. These aren’t just nice-to-haves — they’re mission-critical.
All too often, businesses assume the IT will “just work” once they’re in the new space. But without a solid tech plan, you could face delays, downtime, or even a complete halt in operations — not ideal when you’ve got tight project deadlines or clients waiting on deliverables.
key things to consider when planning your move:
📍 Infrastructure & Cabling
Is the new space wired for your needs?
Don’t assume the layout is ready — confirm that the infrastructure can support your team’s day-to-day operations. This includes checking for adequate data points where desks and devices will be located.
Are network ports tested and labelled?
Unlabelled or inactive ports can significantly delay setup. To avoid confusion when plugging in, make sure every port is tested, clearly marked, and mapped to your floor plan.
Will you need additional cabling or power points?
You may need extra data cables, power sockets, or surge protection — especially for collaborative zones, meeting rooms, or design workstations that rely on high-powered devices. Plan early to avoid costly last-minute installs.
🌐 Internet & Connectivity
Can your current internet service be relocated?
Not all providers serve every location, and transferring services can take time. Confirm whether your provider can move your service — or if you’ll need to switch — well in advance.
Is there enough bandwidth at the new site?
Design and architecture firms often rely on cloud platforms, video calls, and large file transfers. Make sure the new connection can handle the volume, especially if multiple teams or systems are online simultaneously.
Have you confirmed installation timelines with your provider?
Internet providers often require weeks of lead time, particularly for fibre. Waiting too long could mean moving in without a live connection — stalling productivity from day one.
🖥️ Devices & Desk Setups
Will all workstations be ready to go on day one?
A move isn’t complete until your team can log in and get to work. That means monitors, keyboards, phones, and software must be connected and configured before people arrive.
Who’s handling the reconnection of PCs, phones, printers, etc.?
Unplugging is easy — it’s the reconnection that often causes delays. Decide who is responsible for reconnecting and testing every device, and ensure they understand the setup requirements.
Are your licenses, subscriptions, and services portable?
Some services are tied to IP addresses or locations. Confirm that everything — from design software to email systems — will function properly in the new environment without triggering license issues or access blocks.
🔒 Server & Network Considerations
Is there a secure, temperature-controlled space for servers?
Servers can’t just go anywhere. They must be kept in a secure, ventilated space to avoid overheating or damage — ideally with access controls if sensitive data is involved.
Have you accounted for backup and downtime mitigation during the move?
Even a well-planned move carries risk. Before relocating, have a full backup of your systems and plan for a window of potential downtime. This includes notifying staff and setting expectations for availability during the transition.
